VettingPilot turns scattered vessel documentation into a structured, evidence-backed inspection response — questionnaire answers, gap analysis, and crew briefings, prepared and verified before the vessel is alongside.
Every dry bulk vetting requires pulling evidence from dozens of sources, cross-checking expirations, and translating operational reality into auditor-ready language. Most of this work still happens the week before the vessel is alongside.
VettingPilot takes the files your team already maintains and produces the deliverables your vetting team would have produced by hand — cited to the exact document, page, and revision, and ready before the vessel is alongside.
SMS manuals, certificates, logs, defect records, past inspection reports. No re-keying. No templates to maintain.
Questionnaire responses come back with the source document, page, date, and revision attached — defensible under inspector scrutiny.
Expired certs, missing logs, weak evidence, inconsistencies — flagged early with a remediation path for shore action.
Pre-filled questionnaire, evidence pack, gap report, crew briefing — exported in the formats your hybrid inspection expects.
Nothing proprietary. Nothing you have to re-type into your own system. Exportable formats, cited evidence, ready for the inspector and for your crew.
Drafted responses for every question, with the source document, page, and revision cited inline.
Every cited document, extracted, organized, and indexed by inspection question — ready for inspector review on the day.
Ranked list of missing, expired, or weak evidence — with owner, severity, and remediation path for shore action.
Plain-language brief for master, C/O, C/E, and crew — the questions to expect, the evidence behind the answers.
The measurable differences VettingPilot makes to how your team prepares — and to how the inspection itself runs.
VettingPilot is designed around the working day of shore-based vetting teams, HSQE, and marine superintendents — and the master and crew on the receiving end.
Generic compliance software treats every regulation as a checkbox. VettingPilot is built for a single workflow: preparing a dry bulk vessel for its inspection. That narrowness is the point.
VettingPilot speaks the language of SMS, PMS, SOLAS, MARPOL, and the vetting inspector. It treats documentation the way a superintendent does — not the way a generic document-AI does.
Book a 30-minute walkthrough. We'll show how VettingPilot handles a real vessel — from documents in, to questionnaire, evidence pack, and gap report out.